Requirements for Volunteers -- GKG Regulation
Each campus principal or designee will coordinate the campus volunteer program and ensure volunteers are recruited, screened, trained, and placed in appropriate activities in accordance with District policy and campus needs. The District will conduct a criminal history record check on all applicants for volunteer positions.
Community Use of School Facilities
Policy GKD(Local) permits public use of designated school facilities. No private parties shall be allowed. Written application shall be made at least ten school days in advance and a copy of the Lessee Liability Insurance be submitted.
Facilities Reservation Form - GKD (Local Policy)
Lessee Liability Insurance Requirements
Fund Raiser Request Form
Parent Organization / Booster Club Fund Raiser Request - GE (Local Policy)
District-affiliated school-support organizations and booster organizations, and other parent groups, shall organize, fundraise or solicit donations, and function in a way that is consistent with the District’s philosophy and objectives, Board policies, District administrative regulations, applicable UIL or other governing association guidelines, and financial and audit regulations. [See also CDC and CFC]
REQUESTS FOR FUNDRAISING ACTIVITIES
A parent organization or booster club desiring to conduct a fund-raising activity in a District school, including a concession stand, must submit to the Superintendent a request containing the following information [see GE(EXHIBIT)]
- Purpose of the fundraising;
- Type of activity;
- Dates and times of the activity;
- Name of the person who will be handling the money;
- Name of the sponsoring organization and representative;
- Estimated amount of money to be raised; and
- Whether proceeds from the sale benefit the school or the District.
This request must be submitted at least 10 days prior to the proposed activity.Each request for approval of a fundraising activity must be made separately.
District booster clubs will:
- Be voluntary and support student activities of the school;
- Use school facilities only with the prior approval of the
- Not attempt to influence District employees in the administration of duties;
- Comply with administrative regulations, Board policy, and any applicable UIL or other governing association rules when offering money or gifts to the District [see CDC];
- Pay all taxes and other debts incurred by the organization (food products, meals, soft drinks, and candy are exempted from taxes only if state law is followed);
- Provide evidence of adequate insurance coverage for activities conducted on school premises (the District cannot provide insurance coverage for the booster club);
- Submit to an annual audit and supply copies of its audited financial statements to the Superintendent, annually; and
- Assume liability for any and all personal injuries or property damage arising from their activities.